When to Use the Manage Common Application Grants Functionality
The Common Application feature allows you to create one common application form that is used by the applicant to apply to multiple funding sources that have their own application process and require a separate application form. This is a very complex setup and should be used on an “as needed” basis only. It is recommended that you configure this feature with the assistance of the CommunityForce implementation team.
The Common Application involves creating a “one” application that includes all sections and questions that apply to all the funding sources as well as the applications that are associated with those funding sources. Each funding source will require a separate, “child” application, to be created containing only the Sections and Questions required for that funding source.
When an applicant completes the common application and clicks the Submit button all the “child” fund applications they are eligible to apply for will display. Once the applicant selects all the applications they want to apply to, and clicks Submit again, all the data stored in the Common application that is required for each fund’s separate application, is automatically pushed down to the fund’s “child” application.
Each selected application will display in the applicant’s “My Applications” tab. If no additional information is needed and you do not require the applicant to open each application and submit it, the individual applications will all show as submitted for that applicant.
However, if additional information from the applicant is required in only the “child” application, the applicant must click on that application, complete the additional items, and then submit the “child” application.