Global Email Template Description
Administration > Global Notification Center > Template
The Global system templates apply to all applications and display on the main screen of the Global Notification Center.
Global Template Descriptions
- Password: Forgot Password – Message to all users that click the “Forgot Password?” on their login. They will receive a link to create a new password.
- Password: Grant Admin changed password – This message is sent to all users if you edit a user profile in Administration > Setup User Accounts and change the user’s password. Once you change the password you have the option to select the Send Authentication Email option and the user will receive this email with their new password.
- Password: New account confirmation – The same message is sent to all users in the system when one of the following actions occurs:
- An applicant creates their account before login in by clicking the Create New Account button.
- An admin creates a new user account for a user and selects the Send Authentication Email option.
- Password: Password change confirmation – (this is currently not in use) When a user changes their password, they will receive an online message notifying them of the change. If this email is activated in the future, it is sent when a user has changed their password by clicking on the Change Password option on their dashboard. This is the same message to all users.
Application-Specific System Templates are templates created specifically for an application. These templates appear on all your applications individually, so if you need to make a change to any of them you will need to change them in each specific application.
To view a specific system template, click the Select an Application field and click the desired application name. A list of all system templates associated with the selected application will display.
To view a template, click the blue link in the Template Name column.
Important Note: Prior to going live it is good practice to read through these templates and make sure they contain the appropriate message you want to relay to your applicants for the specific event.
Application-Specific System Template Descriptions
- Application: Additional Information Request – Sent to the applicant when the Administrator uses the Release a Section functionality and releases a submitted section back to the applicant for correction of a specific item in that section.
- Application: Applicant Accept Award – Sent to the Application Contact that is assigned to the application in the General Information section. This email will be sent when the applicant clicks the green Accept button on their dashboard and accepts an award.
- Application: Applicant Accept Award Confirmation – Sent to the applicant when the applicant clicks the green Accept button on their dashboard and accepts an award. This is used as a confirmation to the applicant of their acceptance of the award.
- Application: Applicant Decline Award – Sent to the Application Contact that is assigned to the application in the General Information section. This email will be sent when the applicant clicks the red Decline button on their dashboard and declines the award.
- Application: Applicant Submit Post Acceptance Section – If the Administration > Manage Site Settings > General Settings: Enable Post Acceptance Section Submit Notification is set to Yes for a section that is completed and submitted by the applicant, this email will be sent to the Application Contact that is assigned to the application in the General Information section.
- Application: Application Invitation – Sent to the applicant to notify them that they have been invited to apply to the application form, giving the applicant their login credentials as well as the link to the private application form.
- Application: Collaboration Request – Sent to the individual an applicant has requested to collaborate on an application.
- Application: Deleted – Sent to the Application Contact that is assigned to the application in the General Information section. This email will be sent when the applicant deletes their entire application.
- Application: Nomination Cancelled – This email is sent to the recommended individual on a Request Section if the applicant removes the nomination of that individual. This message notifies the individual that the applicant has canceled the request.
- Application: Referral Invitation – Sent to the applicant when using the Referral process to notify the applicant that a specific individual has referred them to apply to a specific application.
- Application: Request Completed – Sent to the applicant once a request section has been completed by the recommended individual that has been asked to complete the specific request section.
- Application: Request Declined – Sent to the applicant notifying them that the individual they recommended to complete a request section has denied the request.
- Application: Withdrawn – Sent to the Application Contact that is assigned to the application in the General Information section. This email will be sent when the applicant has withdrawn their entire application.
- Committee: Applications are ready for review – Sent to the committee reviewers when using the Notify Reviewers button in the Manage Applications > Assignments to committees section and you select this template.
- Application: Request for Signature – Sent to the recommended individual if requesting a signature from that individual and using the request section to capture that signature. When creating the request section, you would select this email template, instead of the default email, if that request is for a signature. (Custom template standard on-site – nomination email used for Request Sections.)
- Application: Request from Applicant (Default email) (nomination email used for Request Sections) – Sent to recommended individual requested to fill out a request section on behalf of the applicant.
- Application: Submit Confirmation – Sent to the applicant notifying the applicant that they have successfully submitted their application. Sent once the applicant clicks the Submit button on their application dashboard.